Job Introduction
Join our dedicated team at HMP Chelmsford, committed to providing a safe and supportive environment for incarcerated individuals. We are currently seeking a skilled and organized Administrator to support the administrative functions within the prison facility.
As an Administrator at HMP Chelmsford, you will play a crucial role in ensuring the efficient operation of administrative processes within the prison. This position requires a detail-oriented and proactive individual who can manage various administrative tasks effectively.
Monday to Friday - 8am to 4.30pm
Please note that there is no parking available on site but there are car parks located within walking distance.
Main Responsibility
- Management of the internal clinics, booking appointments, liaising with clinicians to schedule clinic dates.
- Booking of external hospital appointments for patients that have been referred to secondary care
- Requesting medical information from patient’s community GP’s and ensuring we obtain this information within a specific time frame so that we are able to continue care.
- Providing medical records following GDPR.
- General Admin duties (scanning, copy, filling, creating letters etc.)
- Receive and appropriately code safeguarding information/requests etc – training provided
- Action and record requests appropriately with deadlines recorded
- Together with safeguarding champion allocate requests to be completed to an appropriate clinician and ensure responses are submitted ahead of deadlines
- Coordinate MDTs; diarise, ensure invitations are sent and track responses
- Take minutes at MDTs
- Together with safeguarding champion(s) maintaining registers
- Collate basic information in response to requests
- Monitor the safeguarding inbox
The Ideal Candidate
- Excellent communication and inter-personal skills
- Ability to build and develop relationships
- Experience in the use of Excel, Word and PowerPoint
- All candidates are subject to prison vetting checks and DBS checks
Package Description
As a “ Administrator”, you’ll be part of our valued team:
- Competitive salary of £23,887.50 depending on experience with group pension
- Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
- Access to your wages as you earn them to help cover life’s emergencies and avoid overdraft fees or high interest rates
- Online and face to face help with your mental and physical wellbeing – from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling
- Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our ‘Outstanding’ learning and development team, The Learning Enterprise
- An open, just culture where you’re encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care – backed up by at least £100,000 of ringfenced innovation funding each year
